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Home > RSS Feeds > DTS CBA Reconciliation Invoice - dẻo Accounting Rejects – How to Resolve?

DTS CBA Reconciliation Invoice - dẻo Accounting Rejects – How to lớn Resolve?

So, your organization has received a reject on your most recent DTS CBA Invoice due lớn a dai line of accounting (LOA) reject and you’re not sure why or how lớn resolve it. The dẻo accounting system sends rejects for a number of reasons, but one of the most common error codes is “519 Accounting Error code.” This error is a generic reject alerting you that the dẻo system was not able to obligate funds due lớn an issue with the lines of accounting either in DTS or the dai system.

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When reconciling using the DTS CBA Reconciliation Module, the dẻo system will only recognize/accept the dẻo lines of accounting specifically within your organization. It is important to cảnh báo that you will still receive a dai error even when the LOA is from another organization that utilizes the DAI, because their LOAs are different than your organization’s LOAs. Also, non-DAI lines of accounting will be rejected if you submit them on an invoice that is being processed through the DAI. For example, if a travel authorization is funded using an Army line of accounting, you cannot reconcile associated CBA transactions through the DAI. These transactions must be reconciled & processed manually.

Solution:

DAI LOA

If a dẻo LOA was used, verify that the LOA elements on the travel document (authorization/voucher) match what is reflected in the DAI. Make adjustments only within the source system (DTS) và not the DAI, then attempt to lớn match the CBA transaction (once the DTS adjustment has been approved and processed) again & recertify. If you receive another reject, please have your command Financial DTS Administrator (FDTA), who has access khổng lồ the DAI, submit a ticket directly with the dẻo helpdesk at e-mail address dai

Non- dai LOA

Place transaction(s) in a held status; write a statement in the remarks section for that transaction stating that the transaction has khổng lồ be transferred to lớn the traditional account. You can then re-certify the CBA invoice which should now contain ONLY the dai LOA"s, & it should process successfully. Once the transaction is transferred & appears on a traditionally reconciled statement – it can then reconcile manually.

Note: The CBA Specialist will separately need to process a Transfer khung with the charge thẻ vendor lớn have the Non-DAI LOA charges transferred to their traditional CBA.

Best Practice:

Agencies using the dai system should utilize two (2) CBA accounts for DTS travel (both CBA’s need lớn be loaded in DTS khổng lồ support):

1. One CBA tài khoản for travel citing your organization’s dẻo line of accounting for electronic invoicing in the DTS CBA Module which is transmitted và entitled in the dai system. This is the DTS CBA Transportation trương mục that has a BIN of 2700.

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2. One CBA trương mục for travel citing any non-DAI lines of accounting (or other dai lines of accounting not belonging khổng lồ your organization) for manual CBA invoicing outside of DTS. This is the Traditional CBA transportation tài khoản that has a BIN of 2600.

3. Coordinate with your DTS DTA to add a new routing element (Travel Mode) process name into your routing lists và select “CP-C” for Commericial Plane (CBA), “CP-F” Commercial CTO Fee (CBA) and “CP-R” for Commercial Rail (CBA). This feature will automaticatically flag and route any authorization where CBA has been selected as the method of payment lớn a designated reviewing official. Therefore, someone can review the CBA that is being used on the Travel Authorization. The reviewer can eliminate those transactions from ever being billed lớn your DTS CBA trương mục that are non-DAI LOAs. This is accomplished by the reviewer returning the travel authorization back to lớn the traveler to update the method of payment (MOP) to lớn the traditional CBA. The traveler must request “CTO Assistance” button & put comments requesting the MOP be changed và re-sign the authorization. This action will ultimately result in the CTO updating the passenger name request (PNR) with the correct MOP (traditional CBA).

Utilizing two CBA accounts should drastically reduce the number of rejects you receive from the DAI.

4. PRIOR to the CBA Specialist Acknowledging a CBA invoice in the DTS CBA Reconciliation Module, the CBA Specialist should reviews all transactions on the CBA invoice to confirm the invoice contains ONLY their own agencies dai LOA. Each transaction on the Transaction Detail Screen will display the LOA for that perspective transaction. If it is a non-DAI LOA – those transactions should be immediately held by the CBA Specialist so the rest of the invoice can be certified with no rejects occurring for this reason.

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